Pay Slips
Module Overview
The Pay Slips module serves as a central repository for managing and distributing employee pay slips. It enables HR departments to efficiently upload, manage and distribute pay slips, while employees have easy and secure access to their documents.
Key Features
- Upload pay slips individually or in bulk for multiple employees
- Automatic email notifications to employees when new slip is uploaded
- Secure access - each employee sees only their own pay slips
- Organization by year and month
- Multiple file attachments per pay slip
- Export to Excel and print overview
- Soft delete - recover accidentally deleted records
Target Users
- HR and Payroll - upload and manage pay slips for all employees
- Employees - view and download their own pay slips
User Permissions
| Level | Capabilities | Recommended for |
|---|---|---|
| No access | Cannot access module | External collaborators |
| View own | See only own pay slips, can download | Regular employees |
| View all | See all employee pay slips, cannot add or delete | Department heads, controllers |
| View all + add | See all, can add new individually or bulk | Payroll accountant, HR |
| View all + add + delete | Full management - add, delete, restore | HR manager |
| Deleted access | Can view and restore deleted records | HR manager, admin |
Working with Pay Slips
Uploading Pay Slips
Individual Upload
- Click Add pay slip
- Select employee from list
- Choose year and month
- Upload PDF file
- Optionally check "Send email notification"
- Save
Bulk Upload
- Click Bulk upload
- Select year and month
- Drag and drop multiple PDF files
- System matches files to employees by name
- Verify matches and confirm
Employee View
Employees see list of their pay slips organized by year and month. Click to download PDF document.
Tips
- Use consistent file naming for easier bulk upload matching
- Enable email notifications so employees know when new slips are available
- Use soft delete to recover from mistakes
- Set appropriate permissions to protect sensitive salary data