Cash Desk Module

Module Overview

The Cash Desk module is a comprehensive system for managing cash operations in a company. It allows recording income and expense cash documents with full support for approval processes, accounting links, and multi-currency operations. The system automatically calculates cash balance and ensures proper sequential document numbering.

Main Benefits

• Create multiple cash desks with separate permissions and settings
• Automatic sequential numbering for income and expense documents
• Continuous cash balance calculation for each currency
• Electronic document approval with digital signature
• Integration with CRM, invoices, travel orders, and bank
• Export to Excel, PDF, document printing
• Document breakdown into accounting items
• Change history and document notes

Features

Document Types

• Income document - record cash receipt into cash desk
• Expense document - record cash disbursement from cash desk

Multiple Cash Desks

Create unlimited cash desks, for example:

• Main company cash desk
• Branch cash desk
• Travel cash desk
• Representation cash desk

Each cash desk has its own:

• User permissions
• Approval permissions
• Sequential numbering settings
• Default currency
• Supplier information (name, address, ID, Tax ID)
• Logo for document printing

Document Information

• Document number - auto-generated sequential number
• Creation date - document issue date
• Document type - income or expense
• Amount - cash amount in numbers
• Amount in words - cash amount written in words
• Payment purpose - description of income/expense reason
• Recipient/payer - person or company name
• CRM company - link to CRM module record
• Cost center - cost center (optional)
• Currency - payment currency
• Balance - automatically calculated cash desk balance

Approval Workflow

• Approver - select user to approve document
• Approval date - automatically recorded
• Recipient signature - electronic signature option
• Digital signature buttons in document detail

Module Integration

Link cash documents to:

• Issued invoices
• Received invoices
• Travel orders
• Bank transactions
• CRM companies

Accounting Breakdown

Break down each document into accounting items with item name, description, and amount.

Multi-Currency Support

• Each document can be in different currency
• Default currency per cash desk
• Balance calculated separately for each currency

User Permissions

• 0 - No access
• 1 - View documents
• 5 - Create and edit own documents
• 10 - Full management
• 15 - Administration including settings

Tips

• Use separate cash desks for different purposes
• Set up approval workflow for expense control
• Link documents to invoices for complete tracking
• Use accounting breakdown for easier bookkeeping